Unlocking your credentials with InstaDocs
February 9, 2026 at 10:00 PM
by Optimal Vetting
Create a realistic high-resolution photo that illustrates the concept of "Unlocking Your Credentials with InstaDocs." The image should feature a single healthcare professional, a middle-aged woman with dark curly hair, wearing a crisp white lab coat, seated at a modern desk in a bright, well-lit office. The healthcare professional should be engaged in using a sleek digital device, such as a tablet or smartphone, showcasing the use of InstaDocs. Her expression should convey a sense of satisfaction and empowerment as she accesses her credentials. In the background, the office should have soft colors, predominantly neutral tones, with a subtle hint of greenery from a potted plant placed on the desk to symbolize growth and renewal. An organized bookshelf filled with medical texts can be visible behind her to emphasize expertise and professionalism. The composition should be simple and clear, focusing on the interaction between the healthcare professional and the digital device, without any distractions. The final image should evoke the benefits of InstaDocs for healthcare professionals, highlighting ease of access and confidence in managing credentials.

InstaDocs is a secure digital compliance wallet that allows healthcare professionals to store, manage, and share all required onboarding documents without searching emails, retaking tests, or delaying start dates.

Compliance Shouldn’t Delay Your Start Date

If you’ve ever lost an opportunity - or waited weeks to start - because of missing paperwork, you’re not alone.

Healthcare professionals are often asked to repeat:

  • Immunizations and titers
  • Drug screens
  • Background checks already completed within the last year
  • Skills checklists and competencies for the same specialty

Not because it’s required—but because documentation can’t be found in time.

Your Records. Your Career. Your Control.

Here’s what many professionals don’t realize:

Your medical records belong to YOU

Even when a staffing agency or employer pays for:

  • Immunizations
  • Drug screens
  • TB testing
  • Physicals or fit testing

Those results are still your medical record.

Best practice:
Every time you receive an immunization or drug screen, ask for documentation before you leave.

Stop Retaking Immunizations You Already Have

Unnecessary repeat immunizations happen when records can’t be produced quickly.

InstaDocs helps you:

  • Store vaccine records and titers securely
  • Avoid repeat injections due to missing proof
  • Share documentation instantly with agencies or employers

Compliance is required. Redundancy is not.

Background Checks: You’re Entitled to a Copy

Background checks are one of the biggest causes of onboarding delays.

What professionals should know:

  • You are entitled to a copy of your background check
  • Many facilities accept checks completed within the last 6–12 months (policy dependent)

Yet many professionals re-run checks simply because they don’t have access to prior results.

InstaDocs allows you to store proof of recent background checks, helping reduce unnecessary repeats when reciprocity is allowed.

Skills Checklists & Competencies - Prove It Once

If you’ve been in the same specialty for years, you’ve likely completed:

  • Multiple skills checklists
  • Repeated competencies
  • Identical assessments across agencies

While some facilities require their own validations, many accept recent, verifiable competencies - if you can provide them quickly.

With InstaDocs:

  • No searching old emails
  • No redoing checklists because you “can’t find them”
  • Faster submissions, faster starts

Why Healthcare Professionals Use InstaDocs

✔One secure location for all compliance documents
✔ Faster onboarding and start dates
✔ Fewer repeat tests and immunizations
✔ Less frustration, more control
✔ Documents move with you - not the agency

You’ve already done the work.
InstaDocs makes sure it counts.

Built by People Who Know Healthcare Compliance

InstaDocs is powered by Optimal Vetting, a healthcare compliance and credentialing leader that understands exactly where onboarding breaks down—and how to fix it.

This isn’t generic document storage.
It’s healthcare-specific, compliance-driven, and designed for real-world onboarding.

Ready to Take Control of Your Compliance?

Stop chasing paperwork.

Stop repeating yourself.

Start carrying your credentials with you.


Get started in minutes
Use it across agencies, contracts, and permanent roles